Firm Administrator Job at S Davis & Associates, Hollywood, FL

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  • S Davis & Associates
  • Hollywood, FL

Job Description

Job Description

Job Description

CLASSIFICATION: Full time, exempt

REPORTS TO: Partners

Work location : Hollywood, Florida office, on-site.

Primary purpose of job: to perform general office managerial, executive administrative duties and provide support to partners and other personnel as required.

Applicant must have a minimum of seven years of solid experience (including supervisory experience) in a professional office setting, and must be highly proficient in Microsoft Office (Outlook, Word (advanced proficiency), and PowerPoint). Applicant must be punctual, self-motivated and have a strong work ethic.

Other requirements include:

  • Excellent oral and written communication skills.
  • Excellent interpersonal skills.
  • Excellent phone presence: professional and upbeat.
  • Team player.
  • Ability to work independently.
  • Ability to exercise independent judgment.
  • Ability to prioritize.
  • Excellent organizational skills.
  • Advanced proficiency in Word.
  • Experience with Excel and other spreadsheet application.
  • Ability to multi-task.

Reports to two partners but may perform duties for others within the firm.

Supervises administrative personnel.

Duties include, but are not limited to:

  • Preparing proposals, engagement letters, financial statements and other "end results" reporting documents using Word and Excel, as deemed necessary.
  • Preparing other client-related reports.
  • Assisting in packaging of client tax folders and filing tax documents.
  • Assisting in the hiring of other administrative personnel.
  • Updating and developing office policies and procedures.
  • Updating and keeping abreast of firm social media.
  • Preparing/composing outgoing correspondence to clients, vendors, and others.
  • Scheduling and confirming appointments for the partners.
  • Updating partners’ calendars and contacts.
  • Daily upkeep of partners’ offices.
  • Assisting with billing.
  • General office duties such as filing, ordering supplies, purchase supplies locally, assisting with answering phone, opening and closing office.
  • Preparing bank deposits.
  • Balancing and replenishing the petty cash.
  • Overseeing and assisting with general upkeep, cleanliness and organization of office and grounds.
  • Contacting vendors and service providers for quotes and working with the chosen vendor/service provider to ensure the firm is receiving the services and level of service expected.
  • Preparing outgoing mail & packages and assisting in logging incoming/outgoing mail.
  • Updating & monitoring the equipment logs.
  • Renewing professional memberships.
  • Applying for and renewing business certifications.
  • Liaison between office personnel and IT professional to ensure equipment and software are in proper working order, assisting IT company in troubleshooting problems.
  • Additional duties in absence of other administrative personnel.

Salary is commensurate with experience.

Company Description

S. Davis & Associates, P.A. (SDA), in business for over 25 years, is a full service certified public accounting, consulting and staff augmentation firm. We pride ourselves in employee longevity.

Company Description

S. Davis & Associates, P.A. (SDA), in business for over 25 years, is a full service certified public accounting, consulting and staff augmentation firm. We pride ourselves in employee longevity.

Job Tags

Full time, Work at office,

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