Job Description

Job Description

Our client, a high-growth financial firm is hiring an Executive Assistant for their expanding Midtown office. This is a highly visible role, supporting a dynamic group of investment professionals. This is an ideal role for an experienced Executive Assistant with experience in a fast-paced, ever-changing environment. You’ll be joining a supportive, collaborative EA team, playing a key role in the success of the investment partners, and the company as a whole.

This role is a remote position, requiring occasional back-up, in-office support on high volume days. Due to this, candidates must be NYC-based.

Responsibilities:

• Manage the executive team’s constantly shifting calendars consisting of stakeholder meetings, executive activities, and industry events.
• Organize and execute complex domestic and international travel plans, including tracking flights, anticipating issues, and providing prompt resolutions.
• Oversee expense reporting through Concur.
• Assist in conference and event coordination, including registration, material preparation, client dinners, and team events from planning to execution.
• Proactively communicate needed information and updates to executive team and key stakeholders.
• Work collaboratively with other administrative team members by partnering on team projects and providing back-up support as needed.

Requirements:

• 5+ years of administrative support experience.
• Background in fast-paced financial services environment required.
• Experience in a high-growth start-up highly preferred.
• Bachelor’s Degree preferred.
• Proficiency in MS Office and Zoom required, experience with Concur preferred.
• A collaborative and growth minded work ethic with strong problem-solving and conflict resolution skills.
• Ability to simultaneously execute multiple projects in a fast-paced environment to a high level of detail.

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