Job Description
Job Description
Our client, a high-growth financial firm is hiring an Executive Assistant for their expanding Midtown office. This is a highly visible role, supporting a dynamic group of investment professionals. This is an ideal role for an experienced Executive Assistant with experience in a fast-paced, ever-changing environment. You’ll be joining a supportive, collaborative EA team, playing a key role in the success of the investment partners, and the company as a whole.
This role is a remote position, requiring occasional back-up, in-office support on high volume days. Due to this, candidates must be NYC-based.
Responsibilities:
- Manage the executive team’s constantly shifting calendars consisting of stakeholder meetings, executive activities, and industry events.
- Organize and execute complex domestic and international travel plans, including tracking flights, anticipating issues, and providing prompt resolutions.
- Oversee expense reporting through Concur.
- Assist in conference and event coordination, including registration, material preparation, client dinners, and team events from planning to execution.
- Proactively communicate needed information and updates to executive team and key stakeholders.
- Work collaboratively with other administrative team members by partnering on team projects and providing back-up support as needed.
Requirements:
- 5+ years of administrative support experience.
- Background in fast-paced financial services environment required.
- Experience in a high-growth start-up highly preferred.
- Bachelor’s Degree preferred.
- Proficiency in MS Office and Zoom required, experience with Concur preferred.
- A collaborative and growth minded work ethic with strong problem-solving and conflict resolution skills.
- Ability to simultaneously execute multiple projects in a fast-paced environment to a high level of detail.
Job Tags
Remote work, Shift work,