Job Description

Talascend is currently seeking an Executive Assistant for a contract opportunity with our client in Plano, Texas .

Overview

Provide administrative, clerical support and personal assistance. Maintain the executives itinerary and schedule, and provide communications screening and services. Handle highly confidential and sensitive materials and issues. Function as the travel coordinator.

Responsibilities

• Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction.
• Manage scheduling for executive leaders including resolution of schedule conflicts, schedule prioritization, and meeting logistics (location, audio/video, meals, etc.)
• Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism.
• Maintains the executives itinerary and schedule with specific attention to detail.
• Prepares executive level reports, compiles data into comprehensible format, and provides information for the executives effective community, internal, and company headquarters communications.
• Prepares and makes domestic and international travel and accommodation arrangements.
• Schedules executive conference rooms, maintains conference room equipment, and provides materials and supplies.
• Performs word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc.
• Maintains network access, applications, and printing, and resolves network difficulties for the chief executive.
• Handles various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairs.

Qualifications

• Bachelor degree with at least 5 years of EA experience supporting VP level executives and staff

Requirements

• Experience and advanced proficiency developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs, tables, etc. in Excel and Tableau, PowerPoint.
• Ability to communicate both verbal and written for internal and external personnel at all levels.
• Handle highly confidential and sensitive materials and issues.
• Expert ability to work independently and manage one's time.
• Expert ability to keep information organized and confidential.
• Expert ability in event planning, budgeting, etc.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Preferred Requirements

• Bilingual in Korean and English a plus

Shift

Hybrid (Mon - Thurs in office, may sometimes require Fridays in office)

We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.

Background Check and Drug Screen may be required.

Talascend is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race,religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Job Tags

Similar Jobs