Job Description

Job Description

Job Description

We are seeking a highly organized, proactive Administrative Assistant to provide comprehensive support across both professional and personal tasks. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and takes pride in keeping operations running smoothly, this is on-site 5 days a week in their Patchogue and Calverton office locations.

Key Responsibilities:

• Prepare and process payroll , track hours, and maintain accurate records
• Manage complex calendars , appointments, and scheduling across multiple priorities
• Coordinate and prepare for meetings , including agendas, materials, and follow-ups
• Handle administrative tasks such as filing, document preparation, and correspondence
• Run personal and professional errands as needed (e.g., scheduling services, coordinating deliveries, reservations)
• Act as a gatekeeper—prioritizing requests, managing communications, and maintaining discretion
• Support special projects and ad-hoc tasks with efficiency and attention to detail

Qualifications

• Proven experience as an Administrative Assistant, or similar role
• Strong organizational and time-management skills with the ability to multitask
• Experience with payroll preparation is preferred but not required
• Excellent written and verbal communication skills
• High level of discretion, reliability, and professionalism
• Proficiency with Google Workspace and/or Microsoft Office
• Self-starter who can work independently and problem-solve proactively

What We Offer

• A trusted, impactful role with variety and autonomy
• Competitive compensation based on experience
• Supportive, respectful working environment
• Opportunity for long-term growth and expanded responsibilities

If you are detail-oriented, dependable, and enjoy being the person who makes everything run seamlessly, we’d love to hear from you.

M ust have a clean driver's license

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